Key Purpose of the Job The Head of Finance will responsible to assist Deputy Country Director in managing finance team as well as provides daily oversight of the activities of the financial staff, including review and approvals for daily transactions. Provides relevant fiscal information to senior management team. Assists with development and management of internal financial audits. May develop formal reporting system to communicate results of audit activities to management and regulatory compliance agencies for all projects in Indonesia Programme. The post holder will work closely with project team, donor, government and Finance team in London. The Head of Finance will be based in Bogor, West Java with possibility travel to our field offices in Palembang and Jambi. Responsibility for Resources People The Head of Finance will report directly to the Deputy Country Director. The post holder will be responsible for supervising Sr. Finance Officer, Finance & Accounting Officer and Cashier and monitoring the finance team in field offices. The Head of Finance will work closely with the ZSL International Finance team to ensure compliance with ZSL finance policies and procedures. Responsibilities The post holder will ensure that financial operations in Indonesia Programme are compliant with ZSL, donor and government regulations and establishing good team work and cooperation between finance, programme, and partners in his/her role to ensure appropriate internal finance systems maintained, and that all procedures and controls are implemented and continuously improved. Main duties and key responsibilities 1. Lead in overseeing overall financial management and provide necessary insights for compliance and improvement and ensuring that all financial activities meet the highest standards in professional, transparent and accountable manner. 2.. Develop and manage financial processes in accordance with ZSL policies and provide proactive service delivery, advice, and support to managers, staff, and sub-recipients in relation to managing the whole project cycle (Design, Start-up, Implementation, Close-out), ensuring efficiency and compliance with ZSL policies and procedures, Generally Accepted Accounting Principles (GAAP), donors' rules and regulations, and legal requirements. 3. Provide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resources. 4. Ensure integrity of accounting information by reviewing account issues for compliance and establishing quality control over accounting transactions and financial reporting. Oversee maintenance of supporting documentation for a reliable and easy to follow audit trail.. 5. Prepare donor financial reports and ensure compliance with ZSL and Donor regulations, including the maintenance of all required documentation. 6. Lead the preparation of accurate financial data, analysis and projections and support the Senior Management Team and Program/Project Managers in interpreting data for decision-making and effectively managing financial risks. 7. Provide recommendations and consult with management on financial projects and compliance. 8. Oversee the performance of accurate reporting procedures and timely submission of reports to relevant stakeholders (Component managers, Regional Office, HQ/Finance, donors, local government entities). 9. Ensure coordination and work closely with ZSL Head Quarters (London) on financial management and accounting system issues. 10. Lead assessment of staff and sub-recipients' financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed, and monitor and measure impact. 11. Effectively manage talent. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. 12. Lead all financial audit processes and ensure that audit financial management findings are closed out in a timely and sustainable way. 13. Work closely with Human Resources and Administration Manager to ensure that procurement, logistic and administration procedures and processes are in line with ZSL and donor financial and procurement regulation. 14. Timely submission of financial deliverables – budgets (project budget and country budget), treasury services, financial information, financial audit responses, project and donor reports are available on time. 15. To take lead in assisting ZSL with the development of new and improvement of existing Financial policies, systems and practices for efficiency of financial operations. 16. Ensure that personnel policies are adhered to in all employment practices. 17. Monitor and control project fund management in order to ensure project finance run with 'Value for Money' principles. 18. Perform any other duties as required by the line manager Building relationships · The job requires continued professional internal and external interaction/ communications, both in person and via phone and email. Mental Demands · The position will require close attention to detail in all aspects of the project and therefore concentration on the work in hand – precision and accuracy are vital attributes Flexibility · The daily office work hours will be relatively standard. However, flexibility to these hours will be expected on occasion during busy periods such as field trips or when a workshop is being organized the next day. Working Conditions · This post is office based in ZSL's office in Bogor, West Java. Expectations of post holder · To ensure that the policy for equality of opportunity is adhered to and promoted in all aspects of the post holder's work. · To ensure effective quality control and continuous improvement in all aspects of the work and responsibilities attached to this post. · Demonstrate professionalism towards sensitive and confidential information. · To comply with and promote Health and Safety policies and procedures and to undertake recommended Health and Safety training as and when necessary. · To be committed to professional self-development, through participation in in-service training as necessary for the successful carrying out of the job. · To undertake such other duties as are commensurate with the grade of the post. | 
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