Roles and Responsibilities
* Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
* Greeting visitors and determining access to appropriate parties.
* Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
* Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
* Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
* Prepare reports, collect and analyze information; prepare presentations.
* Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
* Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
* Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
* Data analysis; Proficient in Access, MS Word, Excel, Outlook, and managerial database systems.
* Assist with Attendance management
* Assist with cost control/reduction
* Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.
* Prepare executive responses to routine memos, letters, or correspondence.
* Prepare checks for signature and review.
* Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
* Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
Qualifications
* B.S. in Management or related field
* 3+ years administrative support or executive assistance preferably in manufacturing industry / workshop
* Problem solving ability
* Excellent at computer and IT skill
* Fluent English spoken and writing
* Quick and agile action
* Able to start working asap
Preferred Qualifications
* 2+ years Education in English spoken country
* Knowledge of HR
* Knowledge of accounting or tax admin or public relation
Posted by: "Executive Search Konsultan Indonesia" <executivesearch.ki11@yahoo.co.id>
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